One look at the iPad. Then to the patient.
You do not have to ask them what they already told you last time. You look at the iPad once and then at them.
The decision stays with you.
See the whole person.
DocPad is an iPad app that lets you capture what you collect anyway in structured form. The same work in the consulting room, a different result in the record.
Is DocPad right for your practice?
Five short questions. Your answers stay in your browser.
- Do you have an iPad Air (5th generation, M2 or M3) or are you planning to get one?
- Do you work with a practice management system?
- Do you treat patients with statutory health insurance?
- Is there stable, encrypted Wi-Fi in the treatment rooms?
- Can your team set aside about 60 minutes for training before the start?
That looks good. As the next step, we will check the connection to your PMS together and show you DocPad using a sample case.
The history is scattered.
A patient sits in front of you, and their history is scattered across doctor's letters, free text and PDFs. By the time you have found what matters, part of the consultation time is gone. And what you document yourself ends up in the record as free text again, which nobody can compare later.
A picture instead of a wall of text.
Reason for the visit
Only what fits the case.
It starts with the reason for the visit. Someone who comes with chest pain gets different fields from someone coming for a check-up.
Round Tree
Secondary findings do not get lost.
The Round Tree shows the patient's condition across twelve body systems. Even if the patient only comes for one thing.
Timeline
The history in seconds.
Separated into outpatient, emergency and inpatient. If emergencies or hospital stays pile up, you see it immediately.
Your PMS
No double entry.
The master data comes from your PMS. After you sign, the doctor's letter goes back automatically.
Once something is captured, nobody has to type it up again.
How often a day do you copy something that is already written down somewhere? Vital signs from a slip of paper, findings called out across the room, letters in the evening.
- 1
Admission
You register new patients using their health insurance number. DocPad takes the name, date of birth, place of birth and address from the PMS. The patient signs the consent with a finger on the iPad.
- 2
Treatment
As soon as an entry is signed, everyone in the team caring for the patient can see it. No slip of paper that gets lost, no calling out down the corridor.
- 3
Completion
The doctor closes the episode and signs. The doctor's letter then goes to the PMS automatically. Internal notes stay in DocPad and do not end up in the letter.
Nothing is left over in the evening.
- A patient comes in with shortness of breath. You register him using his health insurance number, and his data comes from the PMS.
- The vital signs are captured directly on the iPad, not on a slip of paper.
- When the doctor comes into the room, she already sees the values along with the patient's history.
- After the consultation, she closes the episode and the letter is in the PMS.
What it takes
Little technology. A good introduction.
Five things and you are ready to go. Tap a symbol.
1 / 5
An iPad Air.
11 inch, 5th generation, M2 or M3. DocPad is developed, tested and validated for these.
- One approved iPad per clinician
- No patient data is stored on the device
- No other apps besides DocPad
2 / 5
Stable, encrypted Wi-Fi.
In the treatment rooms, with internet access. DocPad does not run without internet, and we would rather say so up front.
- At least WPA2
- Never a public network
- A contingency plan and a spare device are part of it
3 / 5
Connected to your PMS.
A local administrator sets up the connection once. After that, both systems work together.
- Master data comes from the PMS
- The final report goes back after you sign
- Your PMS stays as it is
4 / 5
Training for the whole team.
All users are trained before first use, so everyone knows how episodes and snapshots work.
- Your key user gets more in-depth training
- They can onboard new colleagues later
- Training videos on docpad.cloud
5 / 5
In German.
The DocPad interface is in German. Instructions for use and training videos are on docpad.cloud.
- Instructions for use for every version
- Printed copy on request within seven days
- User information with every new version
How a pilot works.
Seven steps from the first conversation to regular operation. You can see the first days on site in more detail below.
1. Initial conversation
- You tell us what you hope to get from DocPad.
- We clarify which practice management system you work with.
- If we don't yet have an interface to your PMS, the start may be delayed. We will tell you this right at the beginning.
2. Visit to your practice
- We get to know each other in person.
- We accompany your team through a day of everyday practice.
- Together we decide which doctors and which areas DocPad starts with.
3. Pilot contract and preparation
- Pilot contract with a fixed start and end date, plus the data processing agreement.
- You name a medical assistant as Key User. She is your internal contact person for DocPad.
- We coordinate the technical side with your IT service provider.
4. Kick-off Day 1
- The DocPad team introduces itself.
- Time for questions and answers.
- Lunch together.
- DocPad live and setup of the iPads.
5. Training from day 2
- Up to two days, depending on the number of participants.
- Your Key User receives more in-depth training and can later train new colleagues themselves.
6. Accompanied start
- For up to three days after the kick-off, we work alongside you. How long depends on how confident your team feels.
- After that come fixed appointments: after about three days, after two weeks and after five weeks.
7. Regular operation
- Final review meeting.
- Fixed contacts for medicine, technology and organisation.
- Transition from the pilot to the regular contract.
The first days on site
Day 1 Kick-off
YouYour team takes part and asks questions.
UsIntroductions, DocPad live, setup of the iPads, lunch together.
Day 2 Training
YouYour team gets to know DocPad.
UsTraining for everyone, more in-depth for the Key User.
Day 3 Training or practice
YouFirst patients with DocPad.
UsSecond training day if needed. Otherwise at your side.
Day 4 Accompanied
YouWorking with DocPad.
UsAt your side for as long as your team wants.
We are with you for up to three days after the kick-off. You and your team decide how long.
What to watch out for in daily work.
- Close open episodes, otherwise no report goes to the PMS.
- Lock the iPad as soon as you leave your workstation. Do not share login details.
- Only use the encrypted practice Wi-Fi, never a public network.
- Do not install any additional apps.
- Only install updates outside consultation hours.
- Keep a spare iPad and a contingency plan ready.
What we are often asked.
Does DocPad replace our practice management system?
No. DocPad is not a practice management system and does not want to be one. Billing, appointments and archive continue as usual.
Can we also take on privately insured patients?
Not at the moment. The patient must be registered in the PMS and covered by statutory health insurance.
What happens if the internet goes down?
DocPad does not run without internet, and we would rather say so beforehand than afterwards. So keep a spare iPad and a contingency plan ready.
How does the start work?
Before first use, there is training for the whole team, with quick guides and a cheat sheet for the desk. A local administrator in your practice handles the setup, and the connection to your PMS is made once.
What do we need technically?
An iPad Air (5th generation, M2 or M3) and a stable Wi-Fi connection with internet access. The interface is in German.
Get to know DocPad.
Write us a short note about who you are and what interests you. We will send you information about DocPad. If it fits your practice, we will talk in person.